ClerkSitePublic records, plainly posted.

Small-town civic publishing

Accessible town websites, maintained through email.

ClerkSite helps small municipalities publish notices, meetings, forms, alerts, and records without hiring an IT department.

Request a town demoCompare the three designs
For
Towns under 5,000
Basic package
$149/mo, choose one starter design
Workflow
Email in, reviewed update out
martin-modern.clerksite.com

ClerkSite demo

Town of Martin, Georgia

Real public data

Next meeting

City Council Meeting

Third Monday at 6:00 PM, Martin Town Hall

Open full demo
Start or update water serviceFind agendas and minutesRent the community centerContact town hall
Same Martin data3 starter designsOne $149 package choice

What ClerkSite Does

If your town has something that needs to go online, email it to us.

We organize it, publish it, archive it, and make it easier for residents, journalists, search engines, and civic data systems to find.

What towns can send

  • Agendas, minutes, packets, and notices
  • Forms, applications, and water service documents
  • Calendar updates, service alerts, and facility information
  • Official contact, department, and elected official changes

What residents see

  • A mobile-friendly official town site
  • Searchable public documents and structured archives
  • Clear meeting dates, contact details, and alerts
  • Pages and files prepared with accessibility support in mind

Email Intake

Built around the way small offices already work.

  1. 01

    Clerk emails an agenda, notice, form, alert, or minutes file.

  2. 02

    ClerkSite captures the message, scans attachments, and preserves the original.

  3. 03

    The item is classified, converted into accessible page content and drafted for review.

  4. 04

    An approved sender or clerk reviews the update before anything goes public.

  5. 05

    The town site, document archive, feeds, sitemap, and structured data are refreshed.

Starter Designs

One civic publishing package. Three design choices.

The $149/month package includes the same publishing workflow, document archive, calendar, accessibility-minded structure, and support. Towns simply choose the look and layout that best fits their community.

Traditional municipal websites

Classic Town Hall

A familiar city-hall structure with clear departments, officials, meetings, documents, and contact information.

Open Classic Town Hall demo

Clean, task-forward service

Modern Civic

A polished homepage that puts resident tasks, public notices, and service information near the top.

Open Modern Civic demo

Warm small-town presence

Community Welcome

A friendlier civic site that foregrounds community events, facilities, local identity, and visitor basics.

Open Community Welcome demo

Real Demo Content

The Martin examples use the same public data.

Each design uses existing Town of Martin information where available, then adds clearly implied publishing surfaces a ClerkSite customer could maintain: searchable archives, better service paths, structured notices, and a clearer calendar.

Existing public data

  • 3707 Historic Hwy 17, Martin, GA 30557
  • Monday and Wednesday, 12:00-5:00 PM
  • City Council meets on the third Monday of each month at 6:00 PM.
  • 381 residents, incorporated 1891

ClerkSite improvements shown

  • Resident task links for water service, records, and rentals
  • Document archive with readable titles and categories
  • Meeting and calendar summaries residents can scan quickly
  • Source notes that distinguish public data from demo improvements

Pricing Hypothesis

Low-friction annual costs for very small towns.

Initial pricing is designed for municipalities that need a real public website and records workflow, not a custom agency build.

Basic Template

$149/mo

One maintained town website, one selected starter design, standard civic sections, document archive, calendar, forms, and support.

Clerk Assist

$249/mo

Adds hands-on publishing help for notices, agendas, minutes, forms, and alerts.

Compliance Plus

$399/mo

Adds accessibility support, WCAG-aware publishing workflows, and deeper audit logs.

Quoted Add-Ons

Basic does not have to mean boxed in.

Standard packages keep costs predictable. If a town needs one extra component outside the basic template, ClerkSite can quote it as a small custom addition before any work begins.

  • Extra landing page for a park, festival, utility project, or community center
  • Special department page, custom form layout, or third-party service embed
  • One-off migration cleanup or deeper document organization

Custom design and larger custom builds are available with a setup fee and higher monthly support rate.

Trust, Security, Accessibility

Public records need a careful publishing trail.

ClerkSite records sender, received time, approval, publication status, and structured metadata for each update. Publishing workflows are WCAG-aware and designed to support web accessibility work without promising guaranteed legal compliance.

Request a Demo

Show us the town site you wish residents had.

Send the current website, a few common documents, and the office workflow. ClerkSite can prepare a practical modernization demo around the records your town already publishes.